Job Description

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide. We are building a one?stop shop for companies that want to build world?class teams and place their operations on autopilot.

Duties and Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings.
• Store and organize documents and files.
• Data entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods and secure samples.
• Store, update and collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication and organize company data.
• Coordinate team calendars, prevent scheduling conflicts and ensure clients are prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls and make appointment calls or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data and other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad?hoc tasks as required.

Qualifications

• Minimum of 3 years of experience as an executive assistant to C?level executives.
• Bachelors degree or an equivalent certificate course (required).
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational and time?management skills.
• Tech?savvy and familiar with current technologies such as desktop sharing, cloud services and VoIP.
• Experience with word?processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling tools (e.g., Google Calendar).
• Proactive attitude and willingness to learn.
• Ability to work on a graveyard shift.

Technical Requirements

• USB headset with noise?cancellation.
• Working webcam.
• Computer with at least a 1.8?GHz processor and 4?GB RAM.
• Main internet service speed: at least 25?Mbps cable connection.
• Backup internet service speed: at least 10?Mbps.

Seniority Level

• Mid?Senior level

Employment Type

• Full?time

Job Function

• Administrative

Industries

• Internet Marketplace Platforms

Job Tags

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